Policy for the Formation, Membership and Operations of Committees of Addie’s Pond Home Owners’ Association

The Board of Directors of Addie’s Pond Home Owners’ Association (hereafter
referred to as the Board) hereby establishes the following policies and guidelines
for the formation, membership and operations of committees. This policy is
effective immediately and will remain in effect until duly and officially amended or
rescinded by the Board.

1. Committees will be established by the Board to promote the objectives
and interests of and to conduct official business of the Addie’s Pond Home
Owners’ Association (hereafter referred to as AP HOA). Ad hoc committees may
be established by the executive board to oversee non-continuing projects or as
circumstances warrant.

2. Committees may only be established or dissolved by a majority vote of the
Board.

3. Committee membership eligibility and term:

a. Members of committees must be residents of Addie’s Pond.

b. Membership on a committee must be approved by the Board.

c. The chairperson of a committee will be appointed by the Board. An
individual shall not be eligible to serve more than two consecutive terms as a
chairperson of the same standing committee, unless there is no volunteer to
assume the chair.

d. Members must be in good standing with the HOA, i.e., no
outstanding association fees or assessments, not in violation of HOA covenants,
no record of repeated violation of community rules and policies.

e. Standing committee membership shall be for a two year term.
Exceptions may be approved by the Board. Vacancies on committees will be
filled by permanent or interim appointments by the Board.

f. A committee member may be removed by a majority vote of the
Board. Committee members selected for removal from a committee will be
provided the reason(s) for removal and afforded due process (defense of the
removal).

4. Members shall be required to attend all scheduled committee meetings.
More than three unexcused absences in one calendar year will be grounds for
consideration of and may result in removal from the committee.

5. Members are expected to reveal conflicts of interest. Such conflicts of
interest, unless resolved to the satisfaction of the Board, will result in removal of
the member from the committee.

6. Committee meetings shall be open to all HOA members and other
interested parties.

7. The Committee chairperson or designate shall report highlights of
committee activity no less than quarterly or as often as requested by the Board.

8. Each committee may adopt rules for its governance not inconsistent with
the By-Laws of AP HOA or with rules adopted by the Board.

9. Expenditures of AP HOA funds by a committee must be approved by the
Board. Fundraising events by any committee must be approved by the Board.